Virto Software
 | |
| Industry | Software Development |
|---|---|
| Founded | April 2009 |
| Founder |
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| Headquarters | Los Angeles, CA |
| Website | virtosoftware |
VirtoSoftware is a US-based technology company specializing in the development of software solutions. It develops productivity management apps for Microsoft 365, Microsoft Teams and SharePoint.[1][2]
Overview
VirtoSoftware was founded in April 2009. The company operates with offices in Los Angeles, USA, and Vilnius, Lithuania.[3][4][5]
VirtoSoftware product portfolio includes calendaring, alerting, collaboration, workflow, and administration of web parts and apps for SharePoint and Microsoft 365 users.
Products
The company’s flagship solution is Virto ONE, a suite of Microsoft apps deployable on the cloud or on-premise. Managers can use VirtoSoftware's apps for everyday productivity tasks such as bulk file uploads, resource management, workflow design, forms design, calendar management, and more.[6]
Virto Calendar Overlay is a calendar management app that integrates and overlays multiple calendars, providing synchronized staff scheduling. It allows creation and management of team calendars, integration of multiple calendar types, color-coded systems for clear scheduling, cross-device usability and varied display options, including Gantt view.[7][8]
Alerts & Reminders application allows for the customization of alerts and reminders. These notifications can be sent to SharePoint users or external recipients via email according to predefined schedules. This tool streamlines communication and ensures that important information is delivered promptly.[9]
Virto Kanban Board is a full-featured task management application. It utilizes columns and swimlanes to help users organize projects into tasks and sub-tasks. Initially developed to set up project management boards within SharePoint, Virto Kanban Board has extended its capabilities to integrate seamlessly with Microsoft Teams, fetching content from SharePoint sites with bi-directional interactivity. This tool is particularly useful for project management and task tracking.[10][11][12]
Virto Calendar Overlay App for Microsoft 365
VirtoSoftware offers the Virto Calendar Overlay App, a versatile solution for seamlessly managing multiple Exchange Online and Microsoft 365 calendars within SharePoint Online and Microsoft Teams.[13] This powerful application simplifies access to all calendars from a centralized location.[14][15]
Key features of the Virto Calendar Overlay App include:
Multiple Microsoft 365 Calendar Aggregation: The Virto Calendar Overlay Pro app allows the aggregation of multiple SharePoint cross-site collection calendars and Exchange Online shared and personal calendars, including meeting rooms.
Microsoft Planner Integration: Easily incorporate events from Microsoft Planner into the Virto Calendar.
SharePoint Calendar Views: Virto Calendar Overlay Pro offers various views for SharePoint calendar events, including day, year, month, week, work week, task (days), task (hours), and multi-source.
Microsoft Teams Compatibility: Users can add the Virto Calendar to Microsoft Teams as a separate tab or integrate events from Outlook or SharePoint calendar data sources into the Teams calendar.
SharePoint Calendar Color-Coding: Events in an overlaid SharePoint Online calendar can be distinguished by their source, with each source calendar assigned a specific color.
SharePoint Event Color-Coding: Specific color codes can be assigned to different Microsoft 365 Calendar event categories in an overlaid SharePoint Online calendar.
Microsoft 365 Calendar Customization: Customize SharePoint calendar "New" and "Edit" event forms, select specific fields to display in tooltips, modify calendar grids, and adjust cell size.
Automatic Microsoft 365 License Assignment: The Virto Calendar Overlay Pro app can automatically assign licenses to SharePoint site users, particularly beneficial for managing large SharePoint teams.
Mini Calendar Compact View: Incorporate a color-coded mini calendar into your SharePoint site page for a compact overview of all events from your Virto SharePoint Calendar.
App for SharePoint Modern Sites: The Calendar Modern web part can be utilized for SharePoint Online.
Free Usage for up to Five Users: After the 30-day trial period, if a purchase has not been made, users can continue to use the Virto Calendar for free with full functionality for up to five users.
Location Field Support: Virto Calendar Overlay Pro supports the addition of locations to calendar entries from the list in the calendar settings, preserving the location field for Outlook entries.
Busy Status Filter: Events can be filtered by free or busy status.
Recurring Events Support: The recurrence option is available for events originating from SharePoint Calendars or Outlook data sources.
iCal Feeds Integration: Add iCalendar links to display external calendars in your Virto Calendar.
Teams Meetings Creation: Users can create Teams meetings directly from Virto Calendar events, especially when using the Outlook Calendar data source.
Virto Kanban Board App for Microsoft Teams
VirtoSoftware offers the Virto Kanban Board App for Microsoft Teams, a powerful tool designed to enhance team productivity and streamline workflow management.[16] This innovative application simplifies task management and project tracking, making it more accessible than ever before.[17][18][19] The product includes the following features:
Task Management in Microsoft Teams: Visualize SharePoint task lists through the Kanban Board for Microsoft Teams, presenting a user-friendly and visually engaging interface. Tasks can be efficiently managed by dragging and dropping them across columns and swimlanes within a project.
Multiple Task Lists in One Board: Merge multiple SharePoint lists with identical content types into a unified Kanban Board using the aggregation feature.
SharePoint Libraries Support: Utilize SharePoint libraries as a source for Kanban boards, where library items serve as cards on the boards.
Alerts & Notifications: The Kanban Board Pro includes an Alerts & Notifications app, enabling highly customizable email notifications based on predefined conditions for users, tasks, and their statuses. Notifications can also be set up to be received directly in a Microsoft Teams channel.
SharePoint Task Permissions: Assign Edit or Read-Only permissions to users through the Kanban Board Pro app, aligning with the corresponding list's permissions in SharePoint.
Dark Theme Support: Customize Kanban boards in Microsoft Teams by choosing a dark theme, providing a sophisticated look and reducing eye strain in dim light conditions.
Using Subtasks: Enhance task management by adding subtasks to the board. The subtasks option allows for breaking down large tasks into manageable subchunks.
Task History: View the task history to track all changes made, ensuring transparency and accountability.
Configuring Task Card Colors: Designate background colors for Kanban task cards and highlight work items that meet specific conditions with color markers, such as red markers for overdue tasks. Enhance data categorization by adding color-coded labels (tags) to Kanban cards, providing visual distinction on the board.
Total Task Count: The Virto Kanban Board App allows data aggregation within board columns, enabling users to count the sum, average value, and quantity of tasks. For example, users can calculate the total hours spent on tasks within a specific project stage using the Count option.
Configuring WIP Limits: Set Work-in-Progress (WIP) limits for each work stage within Kanban board columns, with a note that adjusting board columns may require special SharePoint access rights.
Comments: Users can add comments to tasks and engage in discussions with other users, with support for rich text formatting and image attachments.
Save Boards as Templates: Save boards created for future use, preview templates before saving, and easily create new boards from saved templates to save time and effort.
This streamlined workflow tool from VirtoSoftware simplifies task management and provides an intuitive layout for effortless project visualization and tracking. Its integration with Microsoft Teams promotes real-time collaboration and teamwork, reducing misunderstandings and fostering a collaborative workspace. With customizable boards and task cards, users can tailor the tool to their specific requirements, saving time on task management and allowing for a greater focus on critical activities.
Alerts & Reminders Web Part
SharePoint Email & SMS Alerts and Reminders web part is a powerful tool designed to enhance and streamline the SharePoint Alert Management System for Microsoft SharePoint versions 2019, 2016, 2013, and 2010.[20] With this innovative web part, users can create customized SharePoint Alerts, Reminders, or Notifications and effortlessly send them to individuals, user groups, contact lists, or external recipients.[21] These notifications can be delivered as either Email alerts or SMS alerts, offering flexibility and convenience. Additionally, users can explore the functionality of Microsoft 365 Alerts and Reminders.
The product includes the following features:
SMTP for Email Alerts: This system enables the creation of alerts in SharePoint to monitor changes in tasks, projects, and list items, and it sends email alerts to designated SharePoint users.
SMPP, SMS, and Clickatell Support: It supports SMPP and Clickatell for sending alerts and reminders to SharePoint users, offering a wide range of options for notification delivery.
Multiple SMTP Connections: Users can establish multiple SMTP connections to send distinct alerts and notifications.
Recipient Selection: The system allows the selection of users from a list that has been modified, enabling alerts to be sent to users from specific columns such as "Modified by."
Active Directory Integration: Users can add Active Directory (AD) user or group to the recipient list, sending alerts to all users within the selected AD group, including sub-groups if applicable.
SharePoint Contact Lists: A SharePoint Contact list can be chosen as the recipient list for alerts and notifications.
Permission Management: SharePoint users with site administrator rights have the ability to adjust connection settings for the Alerts and Reminders web part. They can also grant permissions to specific SharePoint user groups to create and customize alerts for other users.
Customizable Email Alerts: Users can customize the design of alert emails and SharePoint newsletters, incorporating rich text, images, links, tables, tags, and item change tracking within the emails.
Scheduled Reminders: Define notification schedules for recurring events, monthly and annual reports, meetings, birthdays, and other events. Daily reminders can be sent before or after an event.
Summary Alerts: Create summary emails containing concise information about all triggered alerts within a selected period.
SMS Alerts (SMPP Server Support): In addition to email alerts, users can send notifications via SMS alerts if it better suits their team's needs.
Frequency Settings: Users can configure the frequency of alert notifications, choosing from immediate delivery, daily, weekly, before or after a specific number of days, or create a custom schedule.
Message Templates: Create message templates to streamline the process of building complex alerts. For instance, users can inform others about new product releases within their project.
CC and BCC Recipients: Add CC and BCC recipients to email alerts and enable the ReplyTo field for enhanced communication.
Event Reminders: Send SharePoint alerts about upcoming or overdue events, keeping SharePoint users informed about scheduled meetings and tasks.
XMPP Instant Messenger Support: Inform SharePoint users about critical changes using supported instant messengers like Jabber and Miranda.
Supported SharePoint Versions: This feature is compatible with SharePoint versions 2010, 2013, 2016, and can be used with SharePoint 2019 modern sites through the SPFx web part.
Message Tagging: Users can add tags and clickable elements to the message body and links, enhancing the content of alert and reminder messages.
References
- ↑ Wills, Jonny (1 February 2023). "Virto Kanban Board for Microsoft Teams Review: A Fuss-Free Project Management Tool for Teams and SharePoint". UC Today. Retrieved 11 November 2023.
- ↑ "Virtosoftware Announces a New Version of Virto DataGrid for SharePoint 2010. - Free Online Library". www.thefreelibrary.com. Retrieved 11 November 2023.
- ↑ "Office 365 Alerts Add-in for SharePoint Online by VirtoSoftware Helps You to Be Always on Schedule!". 24-7 Press Release Newswire. Retrieved 11 November 2023.
- ↑ "Virtosoftware Announces a New Version of Virto DataGrid for SharePoint 2010. - Free Online Library". www.thefreelibrary.com. Retrieved 11 November 2023.
- ↑ "Having fun with Virto software's SharePoint 2013 workflow activities kit". SharePoint Dragons. 16 July 2015. Retrieved 11 November 2023.
- ↑ Wills, Jonny (1 February 2023). "Virto Kanban Board for Microsoft Teams Review: A Fuss-Free Project Management Tool for Teams and SharePoint". UC Today. Retrieved 11 November 2023.
- ↑ Melnikova, Kristina (11 October 2023). "Top Employee Scheduling Apps of 2023: Free, Best, and More". SharePoint Blog. Retrieved 11 November 2023.
- ↑ Rajack, Salaudeen (28 July 2015). "Product Review: Virto SharePoint Calendar Web Part". SharePoint Diary. Retrieved 11 November 2023.
- ↑ "Office 365 Alerts Add-in for SharePoint Online by VirtoSoftware Helps You to Be Always on Schedule!". 24-7 Press Release Newswire. Retrieved 11 November 2023.
- ↑ Wills, Jonny (1 February 2023). "Virto Kanban Board for Microsoft Teams Review: A Fuss-Free Project Management Tool for Teams and SharePoint". UC Today. Retrieved 11 November 2023.
- ↑ "Alert Tools | SharePoint Alert Information". sharepointalert.info. Retrieved 11 November 2023.
- ↑ "SharePoint Project Management – A Guide for Beginners". 🖥️ Jealous Computers. 23 June 2022. Retrieved 11 November 2023.
- ↑ "Calendar Overlay App [Virto Calendar] – Free Trial". VirtoSoftware. Retrieved 11 November 2023.
- ↑ Melnikova, Kristina (11 October 2023). "Top Employee Scheduling Apps of 2023: Free, Best, and More". SharePoint Blog. Retrieved 11 November 2023.
- ↑ Rajack, Salaudeen (28 July 2015). "Product Review: Virto SharePoint Calendar Web Part". SharePoint Diary. Retrieved 11 November 2023.
- ↑ "Virto Kanban Board App for Microsoft Teams: Get Free Trial". VirtoSoftware. Retrieved 11 November 2023.
- ↑ Wills, Jonny (1 February 2023). "Virto Kanban Board for Microsoft Teams Review: A Fuss-Free Project Management Tool for Teams and SharePoint". UC Today. Retrieved 11 November 2023.
- ↑ "Alert Tools | SharePoint Alert Information". sharepointalert.info. Retrieved 11 November 2023.
- ↑ "SharePoint Project Management – A Guide for Beginners". 🖥️ Jealous Computers. 23 June 2022. Retrieved 11 November 2023.
- ↑ "Sharepoint Reminder Web Part". VirtoSoftware. Retrieved 11 November 2023.
- ↑ "Office 365 Alerts Add-in for SharePoint Online by VirtoSoftware Helps You to Be Always on Schedule!". 24-7 Press Release Newswire. Retrieved 11 November 2023.